Parent and guardian emails

Each participant can have one Email: a parent's or guardian's address, so your team has a way to reach the family.

Adding emails

• One at a time: fill in the Email field when you add or edit a participant.
• In bulk: put the email at the end of each line. See Bulk adding participants.

The email is optional. You can also search for a participant by email on the Participants page.

Who can see it

Only your organization's Admins and Editors can see the email, in the portal. It's never shown on a public page, and copying a student to another event brings their email along.

The page link email

When you add a participant with Notify participant ticked (or bulk add with Notify participants ticked), we email this address a link to the participant's page, so the family can start sharing it straight away. Add your own words to that email in the event's Settings, under Emails.

The only other email it gets is a message your organization sends to everyone in the event, such as a change of date. See Emailing your participants.